Subject and Course Guides: UTA CARES Grant Program: How to Apply

Application Deadlines

The UTA CARES Grant has two application deadlines per year: one in the spring semester and one in the fall semester. Successful applicants should plan to pilot their newly selected or created course materials within the next two long semesters after acceptance (i.e., the following spring or fall for fall grants or the following fall or spring for spring grants).

The next two application deadlines are:

Spring: Friday, March 21
Fall: Friday, October 17

Applications submitted after a deadline will be held until the following deadline for consideration. Grant award decisions will be made within two months of the deadline.

How to Apply for the UTA CARES Grant

Before applying

Join the Open Educational Resources Team for updates on workshops, training, and deadlines.
Attend an Open Textbook Workshop or schedule an individual consultation to discuss your project plan with the OER Department.
Select the appropriate grant for your project based on its goals and outcomes. More information about the types of grants available can be found on the UTA CARES Grants tab in the sidebar.
If you will be adopting or modifying existing OER or other resources, you must select these resources before applying for the grant. OER Department staff can help with this process.
Prepare the documentation you will need to upload as part of your application. Applications for all types of grant require:
- Letter of support from your Department Chair, Director, Dean, or Program Director (School of Social Work)
- Project narrative - see the Project Narrative Template document for more details

Completing the application

Applications for all types of UTA CARES Grant should be submitted using the same application form.
There is no option to save the application form and continue later, so please be prepared to complete your application in one sitting.
Applicants will receive an email confirming receipt of the application from OER Department staff.
Submitted applications will be checked for completion using the grant application checklist, which will be linked in the box below. If a submitted application is incomplete, OER Department staff will contact applicants to collect any missing information, but these applications will receive the lowest review priority.

Application review

Members of the UTA CARES Grant review committee will review applications in the order they were received. Reviewers will evaluate applications using the grant review rubric, which will be linked on this page.
After considering an application, reviewers may ask applicants for clarification or more information about a project. Reviewers may also determine that a project belongs in a different grant category, and applicants may be asked to resubmit portions of the application in these cases.
The review committee's decisions will be communicated to applicants within two months of the application deadline.

Important Application Resources

UTA CARES Grant Application Form
Applicants for all grant categories should submit their applications through this form.

UTA CARES Grant Application Preview
This document shows a preview of the Microsoft Form to help you plan your application.
(Updated September 2024)
Project Narrative Template
All grant categories require a project narrative. This template document contains prompts for the minimum required information for the narrative.
(Updated September 2024)
UTA CARES Grant Application Checklist
This document includes a list of required elements of the grant application. Submitted grants will be checked for completeness using this list, and incomplete applications will be moved to the end of review queue for consideration.
(Updated September 2024)
UTA CARES Grant Review Rubric
This rubric shows the scoring criteria that will be considered by grant reviewers.
(Updated February 2025)
Letter of Support Template
Obtain a Letter of Support attesting to departmental support for OER projects (signers may include Dean, Department Chair, Director, or School of Social Work Program Director)