This guide will help you publish a journal with Open Journals System.

Publishing with Open Journal Systems (OJS)

Introduction

There are a variety of relationships involved in managing an open access e-journal. This page has information about some of the agreements, licensing, and rights issues as well as some resources and tips for finding and managing images.

Agreements, Licensing, Rights

  • UTA Libraries will draw up a Memorandum of Understanding (PDF) to be signed by representatives of the Libraries and of the journal. This memo details expectations the Libraries have of the journal and what services the journal can expect from the Libraries.
  • Journals published by UTA Libraries must be open access. Per the Scholarly Publishing and Academic Resources Coalition (SPARC), "Open Access is the free, immediate, online availability of research articles combined with the rights to use these articles fully in the digital environment."
  • UTA Libraries applies a Creative Commons license to works in journals published by the Libraries; library staff will work with you to determine the right license for your journal. 
  • Authors retain copyright over their work. They license their work so it can appear in the journal. Journals who require authors to submit articles through OJS can use a click-through process in which the author agrees to the licensing as part of the submission process. Journals who use a different submission process must provide authors with a copy of an author license agreement (PDF) to be signed and returned. These signed agreements must be kept by the journal.

Choosing your Creative Commons License

Finding Images

Authors sometimes use images to illustrate their articles, and journals may use images on their covers. If you don't create your own, finding images to use can seem like a daunting task.

Public Domain and Other Freely Available Images

The "Web Images Resources" box to the right includes resources for public domain and Creative Commons images. One source that we recommend is Wikimedia Commons. Aside from having almost 38 million freely available media files to choose from, they also provide attribution information that you can cut and paste into your document.

When Using Third-Party Copyrighted Images
  • Be aware that if you do choose to use third-party images, you should do a thorough rights evaluation: make sure you obtain and save any necessary permissions and that you provide the proper attribution in the journal.
  • For student papers that may subsequently be submitted as articles to a student journal, remember, using an image in an online journal is not necessarily the same as using an image for educational purposes: be sure to re-evaluate the rights carefully.
  • If you have both print and online versions of your journal, you need to negotiate rights for both formats.

If you need to request permission from a copyright holder to use an image, use the copyright permission form below:

The Public Domain

Web Images Resources