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Publishing with Open Journal Systems (OJS) : Setting Up Your Journal

First Steps

You need to create the content that will appear on the journal's About Page and to define review policies and procedures.

Your site will come pre-populated with form letters you can use in managing the review process. You can modify those letters to suit your needs. 

The Planning List may be used to document information that might be asked during the registration and setting up of a new journal.

Planning List for OJS

A number of resources are listed under the "Getting Help" section to guide you through the process of creating and setting up an OJS journal.  You may also contact the library at anytime for guidance and  technical assistance.

Journal Setup

As a member of the editorial team you may be assigned more than one role in OJS. All of the set up tasks described on this page require you to be logged in as a Journal Manager.  For more information on setting up your journal, see the Open Journal Systems: A Complete Guide to Online Publishing

1.  Login to OJS with your username and password. The location of the login field will vary depending on the set up of your journal.

2.  Navigate to User Home

3. Select Journal Manager from your list of roles. You will only see those roles assigned to your user name.

4. From the list of Management Pages, select Setup.

Step 1. Details

Review and revise content found in steps 1.1 through 1.9.

These fields state the title of your journal, the primary contact person, sponsorship information and journal history.

Use the Save and Continue button at the bottom of the page to save your changes.

Want more information?

Step 2. Journal Policies

Review and revise content found in steps 2.1 through 2.7 (only those fields with a * by them are required).

These fields allow you to outline your review policies and procedures. You can provide detailed guidance for your reviewers and can define how much of the review process is handled through OJS.

Use the Save and Continue button at the bottom of the page to save your changes.

Want more information?

Step 3. Submissions Process

Use this step to provide information and guidance for your authors. 

You will need to review and revise the Submissions Preparation Checklist and review the Copyright statements.

Consider providing guidance on

  • required citation and reference styles
  • types of acceptable supplementary files, for example, datasets

Use the Save and Continue button at the bottom of the page to save your changes.

Want more information?

Step 4. Journal Management and Access Policies

Use this section to define your access policies. We encourage you to consider an open access model for all or part of your content. This section also gives you options for setting up subscriptions and requiring reader registration.

You also need to define key elements used to identify your journal.  At a minimum, we encourage you to use title, volume, and year. 

You can use this section to define the publication frequency for the journal and the starting point. If you are setting up an online journal that continues a print journal, you can set the starting volume to the next in your publishing sequence (for example, Volume 5, Issue 1). Otherwise we recommend starting with Volume 1 and the current year.

You can provide detailed guidance for your copyeditors, layout editors (if any) and proofreaders (if any).

Use the Save and Continue button at the bottom of the page to save your changes.

Want more information?

Step 5. The Look

This section allows you to design the look and feel of your journal.  Click on the "Designing Your Journal" tab for more information on how to customize the look of your journal.

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